The detection engine
Identification of personal entities, the deterministic rules and the local language model.
VOGO eBS GDPR and Privacy
Personal data in documents, found and protected before it circulates
The component discovers the personal data in the organisation’s documents and flows, classifies it and protects it on derived copies, with the original kept untouched.
Runs entirely at the organisation, on CPU, without sending documents to external services.
- Text and scanned images
- Original untouched
- Human validation
VOGO eBS GDPR and Privacy
From discovery to proof of compliance
The extracted text and the coordinates of scanned documents go through an identification engine, completed with rules for national identifiers and a local language model for Romanian. Names, addresses, contact, financial or health data are found exactly on their area of the image.
Protection is applied on a derived copy — masking, pseudonymisation, anonymisation or irreversible redaction —, and the original stays protected, with restricted and logged access. Uncertain results are not applied automatically: an authorised user validates them.
The same place holds the register of processing, the impact assessments, data subject requests, consents and incidents, with the data protection officer’s role kept separate from the administrator’s.
Discovery. Protection. Records. Proof.
Data discovery
In text and in scanned images, with the marking exactly on the area of the document.
Classification
Data categories, purposes, confidence score and the user’s validation.
Masking and pseudonymisation
The value hidden or replaced reversibly, controlled through rights.
Anonymisation and redaction
The link with the person removed, the area covered permanently in the derived copy.
Register of processing
Purposes, legal bases, categories, recipients, transfers and retention periods.
Data subject requests
Access, rectification, erasure, portability, objection — with deadlines and proof of the answer.
Impact assessments
DPIAs linked to the processing activities they concern.
Incidents
Incidents affecting personal data and the related notifications.
What makes the product different
Native DPO role
Justified, temporary and audited access, without default access to the content of documents.
Erasure and legal retention
The conflict is solved through anonymisation and a documented legal decision, not through silent deletion.
Before AI
Sensitive data is redacted before any artificial intelligence processing.
Linked to ECM and BPM
Protection on the documents in ECM, human validation as a task in the flows.
Support, updates and training are provided by VOGO, as the product’s manufacturer.
VOGO eBS GDPR and Privacy — a single integrated product
Protection on derived copies
Masking, pseudonymisation, anonymisation and irreversible redaction.
The register and requests
Processing activities, impact assessments, data subject requests and consents.
The DPO console
The reports and records of the data protection officer.
Frequently asked questions
What is VOGO eBS GDPR and Privacy?
It is the VOGO eBS component that identifies, classifies and protects the personal data in the organisation’s documents and flows and keeps the records required by the GDPR.
Is the original document changed?
No. All actions are applied on a derived copy. The original stays protected, unchanged and accessible only to the designated persons, and every viewing is logged.
Do documents go to the cloud?
No. The component runs entirely in the organisation’s infrastructure, on CPU, without external services.
What happens to an erasure request for a document that must be kept?
It is not carried out silently: the personal data is anonymised in the viewable version, the original stays in the archive with restricted access, and the operation is recorded in the register of processing.
Request a demo
See how VOGO eBS GDPR and Privacy works
Request a demo on your organisation’s documents.
Note: The services are provided in line with the European DNSH principle – “Do No Significant Harm”, in accordance with Article 17 of Regulation (EU) 2020/852 on the establishment of a framework to facilitate sustainable investment and with the European Commission’s technical guidance on the application of the DNSH principle, C/2023/111.